We are partnering with the university’s Shared Services Center (SSC) to improve the hiring process for temporary support. Below is information regarding hiring student and non-student temps.
Hiring Student Temps
Student Hiring Guide
Refer to the Student Hiring Guide to help you through the student hiring process. As a reminder, please send all student job postings to taubmancollegecareer@umich.edu for consistent, equitable sharing instead of sending one-off emails. (The career team can brainstorm additional ideas if you are struggling to get applicants).
Hiring Process
Please use this link: Student Temporary Employee Request Form. See below for the department IDs, job IDs, and the student employment office (SEO) job IDs associated with each job title.
Department IDs
- Architecture: 372100
- Urban Planning: 372200
- Taubman College Administration: 372300
Job Titles, Job Codes, and SEO Job IDs
| Job Title | Job Code | SEO Job ID |
|---|---|---|
| Administrative Assistant | 026000 | 68007 |
| Assistant in Research Architecture freshman & sophomore only | 028000 | 29365 |
| Cashier/Sales Clerk | 053700 | 71096 |
| Editorial Assistant | 055600 | 19071 |
| Graphic Artist I | 032400 | 28755 |
| Laboratory Assistant | 037200 | 73957 |
| Museum Assistant | 036020 | 28958 |
| Office Assistant | 051000 | 8178 |
| Photographer | 031200 | 73189 |
| Program Assistant | 026200 | 62918 |
| Research Assistant I | 028100 | 15049 |
Students may not work during their scheduled class time: We encourage employers to obtain student employee class schedules. Students are not permitted to work during scheduled class times, unless they’ve been excused, the class was canceled, or it is being offered in an asynchronous remote format. Supervisors must collect documentation of a canceled class before permitting a student to work at that time. The documentation may be maintained in whichever way works best for the supervisor or department.
Hiring Non-Student Temps
Faculty, please use this link for temporary research assistants: Non-student Temporary Employee Request Form. When asked: “Do you have a job posting for this position?” Select ‘Yes’ and use Job ID: 246316 (Research Assistant). SSC will direct the pre-selected candidate to apply to the position and process their appointment.
Staff members hiring non-student temporary employees must work with the Taubman College HR team.
If you have any questions, please reach out to taubmancollegehr@umich.edu and our HR team would be happy to help!
Employees Routinely Working 30-40 Hours per Week
At the time of hire, if an employee is expected to consistently work 30 or more hours per week for the duration of the appointment, the position is expected to last three months or longer, and the position is not seasonal (seasonal means lasting six months or less and beginning in the same part of each calendar year), the employee will be eligible for benefits under the Employer Shared Responsibility (ESR) policy.
If you are making a hire as described above, you must contact taubmancollegehr@umich.edu to initiate the ESR process within 60 days of the hire date (it does not happen automatically).
- Note: Do not ask the individual whether or not they need benefits. Following ESR regulations, the university must offer the health plan coverage within 60 days of the hire date regardless of if the individual needs health plan coverage or not. If an individual chooses to waive coverage they can do so, and the ESR system will show them in waived status. Then, outside of open enrollment, during the year if they have a qualifying event (such as losing other health plan coverage) they can then enroll in a health plan at the university under ESR.
Once HR initiates the process by submitting the ESR eligibility certification eform, the Benefits Office will offer the employee health benefits effective the first month following the receipt of the eform, unless the employee has not received their first paycheck, in which case benefits will be effective the first of the month following their first paycheck.
Please note that the hiring manager must have enough in their budget to cover the cost of ESR benefits if the employee is eligible.
- Actual costs are determined by enrollment and future health benefit premium costs. The average university contribution paid by the hiring manager’s short code for an employee eligible for medical coverage under ESR is estimated to be $12,100 in the calendar year 2025.
- Please refer to the health plan rates and budgeting considerations page to get a better understanding of the estimated costs per plan.
Employees with Variable Weekly Hours
A variable hour employee is someone whose hours cannot be determined to average 30 or more per week upon hire (i.e. some weeks they work 20 hours, 40 hours, 30 hours etc.). The ESR policy mandates tracking these employees’ hours over a 12-month measurement period; if they average 30 hours or more, they are eligible for health coverage in the following year. Please note the Benefits Office tracks the hours, individual supervisors do not need to do this.
- Employees with multiple temporary positions at the college or university who consistently work a total of 30 or more hours per week on average over the course of a 12-month measurement period are eligible for benefits during the following 12-month period. If the employee becomes eligible for benefits, the cost will be shared between the respective departments. Work-study hours are not tracked to determine eligibility for student employees.
More information including guidelines for administrators, frequently asked questions, and additional resources can be found at the UHR Employer Shared Responsibility page.