Additional Event Details

Additional event details to consider in planning process

  • Special transportation arrangements (parking passes, shuttle buses, valet, etc.) if needed.
  • Décor (i.e. flowers, special event specific collateral, etc.).
  • Sign holders – for directional signage, event information, check-in.
  • Coat racks or coat check.
  • Nametags and table tents – if needed who will create?
  • Who will create itineraries and run of show event documents and distribute?
  • The following information regarding your event should be shared with the space personnel in addition to any staff working the event.
  • Agenda
  • Guest count
  • On-site event contact sheet – this should include name, role for event, cell phone number, email address
  • What materials need to be sent to event space and what can be hand carried by attending personnel?
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