Additional event details to consider in planning process
- Special transportation arrangements (parking passes, shuttle buses, valet, etc.) if needed.
- Décor (i.e. flowers, special event specific collateral, etc.).
- Sign holders – for directional signage, event information, check-in.
- Coat racks or coat check.
- Nametags and table tents – if needed who will create?
- Who will create itineraries and run of show event documents and distribute?
- The following information regarding your event should be shared with the space personnel in addition to any staff working the event.
- Agenda
- Guest count
- On-site event contact sheet – this should include name, role for event, cell phone number, email address
- What materials need to be sent to event space and what can be hand carried by attending personnel?